PROPOSAL MANAGER

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An exciting opportunity has arisen for a Proposal Manager to join a leading FM and Infrastructure Service Company, operating across the UK. The ideal candidate will be a strategic thinker and excel at managing tenders from start to finish.

 

ABOUT SEE SERVICES 

SEE Services deliver facilities management and infrastructure support services to organisations across the UK. Recognised for our quality delivery combined with a personal touch, customers trust us to comply, maintain and sustain their properties.   With contracted projects spanning diverse sectors including retail, NHS, schools, and care homes, SEE Services offers a vibrant environment where your expertise will have a meaningful impact on our customers’ business world. 

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DUTIES

Track and oversee all bids and bids for projects throughout the company

Request bids from portals, vendors, subcontractors, and contractors for services

Identify relevant bids through portal notification/ searches and notify relevant members of staff

Prepare bids, bids summaries, bid packages, and bid documents

Manage tender workload 

Assist in the completion of supplier questionnaires throughout the business 

Compile and analyse bid data

Assist in contract / tender negotiation

Presentations in relation to interview 

Provide direction to management, staff, and vendors regarding bid processes and communications

Manage the whole bid process from identification of bid, to upload and post tender interview, clarifications

Proactively seek feedback regarding bid procedures and services

Liaise with relevant departments to compile all information including finance, training, health and safety and projects to ensure successful completion 

Work closely with management, staff, and vendors to ensure smooth bidding procedures

Work closely with management staff to compile the commercial element and ensure a compliant bid 

 

 

RESPONSIBILITIES

Research, compile, and analyse project requirements, specifications, and bid packages, and summarise key findings and risks for project team review

Analyse bid packages, conduct bid evaluations, and host at bid launch 

Manage bid distribution, including primary distribution of bid packages, as well as distribution of bid packages to subcontractors and vendors

Promote and maintain positive relationships with project stakeholders

Write a comprehensive bid response to all questions 

Update and maintain project calendars

Coordinate the bid clarifications and management of resources for completion

Create and maintain bid library and tender files 

Maintain tender email account and portal requirements including registration and maintenance 

Perform other duties as assigned

Minimum of 5-7 years of construction industry experience, with at least 3 years of experience, ideally in mechanical, electrical and building industry 

 

REQUIREMENTS AND SKILLS

(ideally) Minimum of 5 years’ successful experience in a bid management role

Ability to communicate effectively with various departments 

Manage the whole tender process 

Ability to be forthcoming and creative to enable full compliant tender completion

Ability to manage multiple submissions across divisions at one time